Managing Successful Projects – Small Tips


Date:2017-07-14
Small Tips for Potential Project Managers for Impressive Outcomes
 
Nepali Vision | Defining Projects from Wikipedia can be described as “an individual or collaborative enterprise, possibly involving research or design that is carefully planned, usually by the project assigned team, to achieve a particular aim.” As a Technology Project Manager currently working for Dimension Data Australia, I have a fair share of my experience in projects. Your industry knowledge may be different (in my case, Technology) but the principles are the same. Based on my experience on project management of technology and retails related projects, any potential project managers should have the knowledge in the following areas and a few small tips as described below can help develop their skills in managing the projects successfully.
 
Project Knowledge Areas:
• Project Scope Management - What is scope? It is a document defining what is included in your project’s solution. Scope management means to define and document the groundwork to which the project team will build.
• Project Cost Management - This is about developing a plan and estimating, budgeting and controlling costs for your project within the approved budget by your Project Management Office.
• Project Time Management - Time is something that once gone, cannot be reobtained, therefore time is more precious than money. But there is no universally agreed way of managing time and it is purely on individual terms.
• Project Quality Management - The question for this is how do you determine quality for a project? This should be quality in the eyes of your customer whom you are delivering this project for as they are paying for your services
• Project Human Resource Management - Human Resources (HRs) are people that constitute the project team that can assist in your project. HRs are the organization’s most valuable assets. Role of the project manager is to organize, manage and lead this team. 
• Project Communications Management - You need to have effective communication but when you have too many stakeholders, how do you communicate in a generic way that will pass along your message and be heard by them? This area deals with best practices in communication with your team.
• Project Risk Management - Risk is something that will always face your project and it must be managed early and often. As it’s to do with the future, early forecasting of possible risks with appropriate mitigation strategies can drop the risk rating down, even though you cannot dismiss the risk entirely. 
• Project Integration Management - This is integrating all of the above areas into a seamless whole. Most of these areas may seem overwhelming at first but it is a skill that becomes second nature as you learn various aspects of it over time.
 
Some Examples of Projects
Technology – Managing resources such as technical engineers, logistics teams, data assets teams, etc., to rollout network “switches” and “routers” for a client.
 
Building – Coordination of various people including carpenters, plumbers, builders, painters, etc., to build a house or building.
 
At Home – Converting your house’s garage into a rumpus room by planning, buying products from Bunnings and styling it to your liking.
 
Things to Consider
Tip 1: Know The Overall Process 
Understand what you need to do. This is a fairly straightforward consideration but the most important one. Everything has a beginning and an ending - A to Z. Learning is a step by step process by which you learn over time by asking the right questions at the right time to the right people. 
 
Tip 2: Know Your Stakeholders
This goes hand in hand with previous consideration as how will you know the entire process if you are not engaging with various representatives from various teams that specialize in some way for your project. You need to know what their role is and how they can help you. 
 
Tip 3: Know Enough Technical Jargon
As a Project Manager, you do not need to know as much technical aspects as your resources. That is why they are there. You need to know just enough so you can start talking in their language. 
 
Tip 4: Know What Tools You Will Need
Programs such as Microsoft Excel can help you plan your tasks if you use it proactively. From above, if you know the entire process, you can map it out in a way that will suit your needs. Saving contact numbers and emails of your stakeholders and how they can fit into your project can also be added to Excel. With a listing of current and future tasks, and history of completed tasks, you can proactively manage yourself in execution of tasks.
 
Tip 5: Know What Constitutes Success & Failure
In your Day to Day role, you will most certainly fail in some part of your project. This is the time you take constructive criticism and learn to understand the root cause of your failure and convert it to success the next time around.
 
Tip 6: Know How To Do Your Due Diligence
When delegating tasks to others or requesting others to do tasks, you may have done your bit but what if they don’t? Keeping record of emails sent at right time keeps you credible when reporting to your manager if something goes wrong with your project.
 
The Future
In your opinion – Will Project Management evolve over time with the emergence of New Technologies and If So, How? Have your say and email Nepali Vision.
 
Written by Abhyash Timsina 
(Project Coordinator, Dimension Data)